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Staff. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator So 10 percent of a program's total funded enrollment, including all the modelsthat they run, must be children with disabilities. Determining Health Needs of New and Returning Children, Form 1020(a) Electronic Health Records Consent Form, Services to Pregnant Women-Post-Partum Visit (English), Services to Pregnant Women-Post-Partum Visit (Spanish), Form 4010(b) Child Information in Learning Genie, Form 4020 (a) Developmental Screenings in ChildPlus, Form 4030(d) Group Coaching into ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, Form 4020(a) Developmental Screenings in ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, ChildPlus Family Services Procedure Manual, ChildPlus.net Entering Personnel and Volunteer Information, ChildPlus Centralized Intake Procedure Manual, Resource Caring for our Children Basics, Coursework clarification for policies 8400 and 8500, Form 9030(a) Universal EHS Facilities and Safe Environments Checklist, Form 9030(b) Universal Outdoor Environments Checklist, Form 9030(a) Universal HS License Exempt Facilities and Safe Environments Checklist, Form 9030(a) Universal HS Licensed Facilities and Safe Environments Checklist, Resource 9050(a) Safe Sleep Sample Form, Resource for all Safe Environment policies and procedures, Procedure 9510c: Transportation Driver Requirements, Procedure 9510d: Driver training and evaluation, Procedure 9510h: Child Safety Restraint System Requirements, Health history and nutrition assessment forms, All COVID-19 Adjustment Policies and Procedures. Pyramid Model. Eligibility Verification Form 2022-2023. . Training on program performance standards VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! National Centers: How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? Eligibility, Recruitment, Selection, Enrollment, and Attendance ( ERSEA) tasks are some of the most important work performed by Head Start programs. 18 0 obj Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Programs must identify and enroll children and families who are most in need of Head Start services. stream % These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. 1301.2(b) Duties and Responsibilities of Members of the Governing Body, 1301.3 Policy Group Composition and Formation, 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility, 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility, 1302.11 Determining Community Strengths, Needs, and Resources, 1302.12(l) Violating Eligibility Determination Regulations, 1302.12(m) Procedure for Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) training, 1302.31(a); 1302.31(a)(b)(1); 1302.32 Teaching and Learning Environment; Effective Teaching Practices; Curriculum, 1302.31(a)(c)(d) Teaching and Learning Environment, 1302.31(b)(1)(i) Effective Teaching Practices, 1302.31(b)(2), 1302.33(c) and 1302.90(d) Dual Language Learners, 1302.31(e)(1) Promoting Learning through approaches to rest, 1302.31(e)(2) Promoting Learning through approaches to meals, 1302.31(e)(3) Promoting Learning through routines, 1302.31(e)(4) Promoting Learning through approaches to physical development, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Early Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(b)(d) Early Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.33(b)(d) Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.34(a)(b)(1)(2)(4)(5) Parent Participation in Classrooms; Parent and Family Engagement in Education and Child Development Services, 1302.34(b)(2)(3)(6)(7) Home Visits/Parent Teacher Conferences: Parent and Family Engagement in Education and Child Development Services, 1302.40(b) Health Services Advisory Committee, 1302.41(a)(b)(1)(2) Collaborate and Communicate with Parents as Partners in the Health and Well-Being of their Children, 1302.42(a)(1)(2)(b)(2) Health Care and Insurance, 1302.42(c)(1)(2)(3) Periodic Observation and Preventative Care Treatment and Follow-up, 1302.42(d)(1)(2)(3) Extended Follow-up Care, 1302.42(e)(1)(2) Use of Head Start funds for Medical and Dental Expenses, 1302.44(a)(viii) Breastfeeding and Formula Prep, 1302.45 Child Mental Health and Social and Emotional Well-Being, 1302.46 Family Support Services for Health Nutrition and Mental Health - The program will collaborate with parents to promote children's health and well-being by providing medical, oral, nutrition, and mental health education support services, 1302.47(b)(5)(i)(ii) Abuse, Neglect and Sleep Safety Practices, 1302.47(b)(5)(iv) Releasing children to an Authorized Adult, 1302.47(b)(6)(i)(ii)(iii) Hygiene, Diapering, Food Prep, and Blood and Body Fluid Exposure, 1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Emergencies, Fire, Contagious Disease, Medications and Special Diets, 1302.50-1302.52 Family and Community Engagement Program Services, 1302.51 Parent Activities to Promote Child Learning and Development, 1302.52 Procedures Request for GED Testing, 1302.53 Community Partnerships and Coordination with Others Early Childhood and Education Programs, 1302.53(a)1-2(i-viii)(b)(1)(2(i-iii))(3) Community Partnerships and Coordination with other Early Childhood and Education Programs, 1302.61(b)(c), 1302.63 Early Head Start Documentation Process for Children with Disabilities, 1302.61, 1302.62, 1302.63 Head Start Documentation Process for Children with Disabilities, 1302.70, 1302.61(c)(2)(i) Head Start Procedures for Transitions from Early Head Start, 1302.71, 1302.61(c)(2)(ii) Transitions from Head Start to Kindergarten, 1302.80-1302.82 Services to Enrolled Pregnant Women and Expectant Families in Early Head Start, 1302.90(b)(1)(i)(ii), 648A(g)(3) Background Checks, 1302.91(e)(1), 645A(h) Staff Qualifications - Early Head Start Teachers, 1302.91(e)(2)(3B), 648A(e)(2) Staff Qualifications - Head Start Teachers, 1302.91(e)(3), 648A(a)(B)(ii) Staff Qualifications - Assistant Teachers, 13022.91(e)(7), 648A(c) Staff Qualifications - Family Service Workers, 1302.92 Traning and Professional Development, 1302.92(c)(d) Research-based Coordinated Coaching Strategy for Education Staff, 1302.102(b)(2) Ongoing Assessment of Program Goals, 1303 Subpart C Protections for the Privacy of Child Records (1302.20; 1303.21; 1303.22; 1303.23; 1303.24), CFOC 2.2.03 Screen Time/Digital Media Use, CFOC 3.1.4.3 Use of Pacifiers in the Early Head Start Classrooms. Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance endobj Head Start Program Performance Standards: Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Prefill your email content below, and then select your email client to send the message. Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? 3. All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. For Early Head Start, except when the child is transitioning to Head Start, a Prefill your email content below, and then select your email client to send the message. An individualized approach to welcoming families is a key factor to successful recruitment. Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. stream Please use the navigation menu at the left to view the policy pages. Documenting Child Attendance. * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? Ensure the compliance of Head Start Performance Standards related to Family Partnership Agreements, Family Engagement, and ERSEA. Catherine Hildum: I'm happy to be here today to talk you about ERSEA. Thank you, Catherine. ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. endstream partnering and engaging families of children with disabilities and suspected delays during the ERSEA process and beyond. Staff initiate supports as appropriate. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. 5S|KS>zE 0h(4` K9 Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News ESSENTIAL . Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. If you have any questions about our policies please Contact Us. Supports CAPSLO's mission by ensuring that the Migrant Head Start programs are properly administered and ES maintains effective relationships with families. National Centers: Really to ensure thatprograms know the patterns, and know what their children need. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Elizabeth: he final section is on fees, and I think there's a new provision in this section. A ranked waiting list is actively maintained and used to fill openings in a timely fashion. 1301.6 Internal Dispute Resolutions Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility 1302.11 Determining Community Strengths, Needs, and Resources * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. Recruitment Flyer: South. 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. endobj The ERSEA Coordinator assures that our program is fully enrolled . 10 0 obj <> 17 0 obj As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . Expand each section to view the policies, procedures and forms for that subject area. All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. PRESCHOOL POLICIES & PROCEDURES MANUAL CORNERSTONE BAPTIST CHURCH 17017 Twelve Mile Rd. Catherine: It must be. Communication takes place in a sensitive and culturally responsive manner. Grant Application; Policy & Regulations. Policy Council. Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. Lowndes County Board of Education Head Start Policies and Procedures 4. 16. endstream endobj 1175 0 obj <>stream Identify how your program can promote and reinforce family engagement in . Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service. <> %PDF-1.5 Early Childhood Development and Health Services III. $2500 Hiring Incentive. This position is accountable for managing Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) activities for the Head Start Program. V$$&+^H'+U"L dq/lH'!8 Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. on Head Start and Early Head Start-Child Care Partnership eligibility, Head Start Program Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any staff who determine Head Start eligibility to include: Position. Right. Head Start Act; Head Start Program Performance Standards; . 16 0 obj Age Eligibility: a. Head Start program directors; Head Start staff involved in implementing eligibility, recruitment, selection, enrollment, and attendance (ERSEA) activities; staff in community organizations with which the Head Start program partners to serve families experiencing adversities; families who are enrolled in Head Start programs; and families who are Federal Administrative Procedures. Job Title: Family Advocate Position Summary. The ERSEA Coordinator assures that our program is fully enrolled . Plan and provide training related to enrollment systems, policies and procedures for the department . Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. Secretary of Head Start in accordance with Section 645 of the Head Start Act. Head Start 0 -5 . the child not to remain in Head Start, such as when there is a change in the child's family . ERSEA governs how programs determine eligibility, enroll children, and track attendance. <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Develop, maintain, and manage system to track the eligibility, recruitment, selection . . 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. Programs should use community assessment data to establish selection criteria for enrollment. PIs address specific requirements that Head Start and Early Head Start grantees and delegate agencies must implement in their programs. hM =L@QkUN^7;y \ All documents are updated when available. Selection Process This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. This course is beneficial for all staff members. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. Head Start Policy & Regulations. Policies & Procedures Policy Council Record Review School Readiness Staff Recognition Program Forms Big Sandy Area Community Action ProgramsHead Start Forms Adobe Acrobat Reader software is needed to access the forms on this page. Recruitment Flyer: North. 2023-2024 ERSEA Updates. This section has new provision, some new provisions, one of which allowsprograms to reserve slots, for these vulnerable populations that I've mentioned, children who arehomeless, children in foster care, and actually also pregnant women. Find a Head Start job near you or anywhere in the U.S. Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . ' Selection Process. Find a Head Start job near you or anywhere in the U.S. endobj Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. Come work for the agency that was just awarded Best of State 2022 for Best Public Preschool and Best Charitable Service Organization. ERSEA governs how programs determine eligibility, enroll children, and track attendance. And we'll have further informationabout this section in subsequent conversations. How does your program's selection criteria and procedures support the fulfillment of this requirement? endobj The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). ), ADMIN: Board of Directors Roles and Responsibilities, ADMIN: Full Day / Year Program Agency Subsidy Pay, ADMIN: Full Day / Year Program Parent Pay, ADMIN: Internal Dispute Resolution between Board of Directors and Policy Council, ADMIN: Monthly CACFP Reimbursement Claims, ADMIN: Policy Council Amendment and Suspension of Rules, ADMIN: Policy Council Concern and Feedback, ADMIN: Policy Council Emergency/Special Meetings, ADMIN: Policy Council Group Meeting Skills and Training, ERSEA: Appropriate Release of Children from Head Start, ERSEA: Child Assignment to Classroom, Teacher, ERSEA: Communicating Information to Head Start Parents with Sensory Impairments, HR: Code of Conduct and Professional Ethics, HR: Code of Conduct for Virtual Classrooms: Teachers/Parent/Guardian/Visitors, HR: Code of Conduct: Parent/Guardian/Visitors, HR: COVID-19 Families First Coronavirus Response Act Leave, HR: COVID-19 Return to Work Policy for Office Spaces, HR: COVID-19 Special Alternative Work Arrangement for HSOLC Staff with High-Risk to Coronavirus/COVID-19, HR: COVID-19 Virtual Office Operations Protocols and Guidelines for Employees During Head Start of Lane County Remote Work Period, HR: Staff Evaluation and Professional Training Plans/Head Start and Early Head Start, HR: Staff Recruitment, Retention and Separation, OPERATIONS: Mandatory Site/Location Posting, Operations: Video Surveillance and Monitoring, TRANSPORT: School Bus Accident Procedure for Transportation Manager, TRANSPORT: Transportation Accident and Incident Reporting, Child Guidance and Addressing Challenging Behavior, Family Style Food Preparation and Handling, Employee Health Requirements Communicable Disease Prevention, Mental Health Support for Pregnant and Postpartum Women, Developmentally Appropriate Materials, Equipment, Activites, Early Childhood CARES Referral and Evaluation Procedure, Early Childhood CARES Service Break Times, Home Visit Parent / Teacher Conference (classroom based model), Implementation and Documentation of Individual Family Service Plan (IFSP), Initial Individual Family Service Plan (IFSP) Meeting, Interagency Agreement with Early Childhood CARES, Supporting Social and Emotional Development, Technology and Interactive Media in the Classroom, Communicating with Parents/Caregivers Whose Primary Language is other than English, COVID-19 CACFP Virtual Desk Audit Site Monitoring Review, COVID-19: Accepting Food Deliveries to Classrooms, Dental Triage Prevention Interventions and Follow Up, Exposure Control Plan/Bloodborn Pathogens, Food Service Employee Hygiene Practices (Dress Code), Head Start Payment for Child Medical and Dental Services, Nutrition Food Served at Head Start Events, Regulating Heaters at Whiteaker Head Start Center, Mental Health Consultation and Education Printer-friendly version. Podio directions with links. A program's policies and procedures cannot require families Catherine: There is. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. This resource outlines strategies and guiding questions to help programs build and maintain responsive ERSEA systems. Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. endstream endobj 1176 0 obj <>stream As part of their responsibility, program leadership should understand how community assessment data informs selection criteria. x1 Om O f? Also, find resources to identify community partners and better address community needs. Head Start Performance Standards Head Start Act Who Should Take This Course? Elizabeth: And can we talk now about the selection process? Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area.